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One tool for your club and academy

Get started for free. Upgrade whenever you’re ready and get access to unlimited customers.

Starter

0 £ /mo
Sign up free
  • tick-circle Free for up to 5 students
  • tick-circle Invite unlimited staff members
  • tick-circle The basics to get you started
  • tick-circle Email support
  • tick-circle Chat support
  • tick-circle Help Centre
  • tick-circle Knowledge base

Ultra

0 £ /mo

Billed £ /month (excl. taxes)

Get started
  • tick-circle Unlimited classes
  • tick-circle Unlimited students
  • tick-circle Unlimited staff
  • tick-circle Customisable Registration forms
  • tick-circle Live Registers
  • tick-circle Schedule / Rota
  • tick-circle Staff Rota
  • tick-circle Customisable booking form
  • tick-circle Set up subscription-based bookings
  • tick-circle Camp Bookings
  • tick-circle Configure your own free trials
  • tick-circle Discount coupons
  • tick-circle Flexi and ad hoc bookings
  • tick-circle Free customer portal
  • tick-circle Bulk emails with attachments
  • tick-circle Digital Sign In-out
  • tick-circle Attendance reporting
  • tick-circle Accident and Incident reporting
  • tick-circle Chat Messenger
  • tick-circle Students data in one place
  • tick-circle Consent forms
  • tick-circle Payment reminders
  • tick-circle Multiple Venues in one account
  • tick-circle Document manager
  • tick-circle Online and offline payments
  • tick-circle 1-1 training sessions
  • tick-circle Guided onboarding
  • tick-circle Phone support

Enterprise

Contact Us
Contact sales
  • tick-circle Everything in Ultra
  • tick-circle Custom Software Development
  • tick-circle Dedicated account manager
  • tick-circle Bespoke SLA’s
  • tick-circle White labelling solutions
  • tick-circle Priority customer support

Bookiphy AI BETA Coming Soon

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Bookiphy is used by the UK’s leading Clubs and Academies

  • Can I try bookiphy for free?

    Yes, you can sign up for free and try our cloud-based software. The ‘starter’ free plan is limited to 5 customers on the account. To get access to unlimited customers, simply upgrade to the ultra plan whenever you’re ready. No credit card or commitment required when you sign up for a free account.

  • What is bookiphy mainly used for?

    Leading activity clubs and academies use bookiphy to manage their registers, online bookings, payments, billing and invoicing, customer collaboration and more. Football academies, swimming classes, ballet classes, martial arts classes, kids activity clubs, gymnastics clubs are some examples of the business models of our customers.

  • Is bookiphy suitable for my business model?

    Our kids’ activity booking and management software can help your business if you have a business model similar to:

    • tick-circle Kids Activity Clubs: Simplify the management of classes and camps for children's activity clubs. Organise schedules, instructors or coaches, and activities in a hassle-free manner.
    • tick-circle Schools and afterschool clubs: Enhance after-school programs and wraparound care by streamlining administrative tasks, organizing activities, and ensuring efficient communication between staff, students, and parents.
    • tick-circle Franchises: Effectively manage and expand your network of franchises. Streamline operations, coordinate resources, and implement strategies for growth and development.

    If you wish to learn more and determine if we are a good fit for your needs, please contact us at support@bookiphy.com

  • What are the core modules of bookiphy?

    Managing registers, online bookings, payments, invoicing and billing and customer collaboration. For more information on our features, visit: https://bookiphy.com/features

  • How can I get started with bookiphy? Can I get quickly get my customers transferred to bookiphy?

    Just sign up for a free account and you can get started immediately or in as little as 24 hours, but the timeline depends on your specific needs. If you need more time, we are happy to work closely with you to ensure that you can transition to the system at your own pace. For larger settings, we also provide step-by-step onboarding assistance, help with bulk data upload, and more to ensure a smooth transition to Bookiphy, even if you have been using other software or are new to this type of system.

  • Is bookiphy easy-to-use for my team and my customers?

    Discover a seamless process that enables your customers or parents to effortlessly browse through the various classes your business offers, make bookings, and complete payments, all within just a few clicks. At ClassBookPro, we utilise the latest tech stack, so you can rest assured that you will be working with the latest and greatest technology on our cloud-based platform.

  • Do you accept online payments only or can I also accept bank transfers & cash?

    With bookiphy, you can choose to receive payments online or offline. Our system automatically generates and collects payments through subscriptions, so you won't have to chase after payments. Failed online payments are automatically retried. All of these transactions and more are always visible on your dashboard, your one-stop-shop for all things transactions. You can also choose to enable immediate payment of your invoices or accept offline payment options like bank transfers, vouchers, coupons or cash.

  • Can I offer my customers (parents and members) free trials with your system?

    Our user-friendly booking software makes it easy for parents to schedule trial sessions. You simply need to specify the number of trial sessions available, tell the system if those sessions are free or paid, and set the booking window etc. From there, our system handles the entire booking process seamlessly for you.

  • Will customers still be able to book if my classes are full? How are wait lists managed?

    The system automatically manages occupancy for you. When a class is full, parents can join a waiting list. This helps you keep track of who’s interested, so you can offer a spot as soon as one becomes available. Parents will get an email to confirm or decline the booking invitation from bookiphy.

  • How can I reduce bad debts and improve my payment collection with bookiphy?

    Bookiphy makes receiving payments easy. Automated invoicing keep parents up to date on applicable charges and ensure fees are paid on time. Subscriptions ensure that your invoices are paid on time, every time. The system automatically retries failed payments and alerts you about such transactions on your dashboard. A booking is confirmed only if a payment is made successfully. In other words, a payment needs to come through to guarantee a booking.

  • How easily can parents and members register on the bookiphy system?

    Our system allows for easy customization of registration and booking forms to fit your specific needs. This flexibility ensures that the forms align with your requirements. All information is automatically integrated into the registers, updating booking and payment details. You can include your club's terms and conditions, as well as booking and payment terms for transparency. Parents and members signing up can digitally sign the forms, and their consents can be kept as digital signatures, which is useful for record-keeping.

  • What are the system requirements for bookiphy?

    Clubs and academies can log-in to Bookiphy's secure cloud from any Mac, Windows computer, tablet or mobile devices. You can sign in to bookiphy.com via any modern web browser (Google Chrome, Safari, Microsoft Edge, Firefox). For more information, see system requirements.

  • How is my data stored? Is it secure?

    Bookiphy's data is securely stored in the cloud and hosted on AWS secure servers in London, United Kingdom. This means that your information is stored locally and complies with UK/EU GDPR and international data protection laws. You own your data. For parents or members accessing Bookiphy, access is provided and managed by the club or academy. Apart from the club's authorized staff, only you can see and access your data. No one else can access this information without express consent from the centre admin, parents, or guardians. All account passwords, data at rest, and data in transit are encrypted for additional security. For further information, please see our acceptable use policy, terms of use, EULA , DPA and privacy policy.

  • Are there any contracts with bookiphy? Can I cancel anytime?

    With bookiphy, there are no 18-month or longer-term multi-year contracts. You can choose from our monthly or annual plans. You can cancel your subscription plan at any time. Cancel anytime means once you cancel and we have processed your cancellation request, your subscription will not auto-renew. For more information, please see our subscriptions policy.

  • I have custom requirements, can I get a custom quote for bookiphy?

    We provide custom quotes to Enterprise customers with more than three clubs or more than 1,000 users. All our plans come with a full suite of premium features to manage a club or academy's core administrative features. If you're after a custom quote, please get in touch with us, and we'll be happy to help.

Get Started Today!

Ready to take your club management to the next level? Sign up for a free account and experience the benefits of bookiphy firsthand. Join our growing community of clubs and classes and watch your business thrive.